IceGATE Registration Process 2024 | Register on IceGATE Now!

What is ICEGATE Registration?

ICEGATE (Indian Customs Electronic Data Interchange (EDI) Gateway) is the Indian Customs National Trade (e-commerce) Portal, developed as a single window for addressing Customs, Import-Export tax, and related issues. This registration is crucial for businesses involved in international trade as it facilitates various activities related to imports and exports.

In this article we are covering everything you need to know about the IceGATE registration process in 2024.

ICEGATE registration portal serves as a vital digital platform for the trading community, offering a streamlined approach for the electronic filing of customs documents such as Shipping Bills for exports and Bills of Entry for imports.

ICEGATE Registration Process Step By Step:

Step 1 – Visit Home page of IceGATE Portal

Visit the Icegate portal at https://www.icegate.gov.in/ and click on the “Login/sign Up” link.

Step 2 – Click on the Old Website Option

Click on the “Old Website” given on the homepage to proceed with icegate registration.

Step 3 – Click on User Login/Signup Option

After clicking on the old website, Click on the “User login/Signup” option on the Homepage of ICEGATE.

Step 4 – Click on the Sign Up Now option

To register on ICEGATE the applicant will have to click on the option of “Sign up now”

Step 5 – Select your ICEGATE ID / Availability of credentials

The applicant needs to provide his/her ICEGATE ID and email id. The id will be of the applicant’s choice. The ICEGATE id should be unique else the page will not accept it.

Step 6 – Enter IEC Number and click on Verify option

After clicking on check availability the next screen will appear to fill up the details as in the image below. Provide essential details and fill out the registration form.

Step 7 – Select Custom Location and click on confirm button

Once all details are filled up in the form, click on Verify to check all IEC details which are mapped to IEC number as shown below:

Step 8 – Fill up the details and attach the DSC.

Once clicked on the “confirm” tab, the page will go to the next step to fill in all the details like name, mobile number, aadhar no & documents. Mobile number and email id should be the same as DGFT registration. For this step, DSC should be connected to upload the documents.

Step 9 – Generation of OTP for authentication

The applicant will receive the OTP on the registered email id for authentication.

Step 10 – Enter a valid OTP to complete the registration process

The applicant will receive a confirmation email stating, “Your information has been received successfully, and you will be notified by email once your registration is approved by the competent authority.”

Please wait for confirmation from ICEGATE for final approval of your registration, which typically takes two to three working days.

Once your request is approved, a user ID and password to access your profile will be sent to your registered email address.

Step 11 – Check Status of IceGate Registration

Users can check the status of their submitted documents by logging into the ICEGATE website with their registered ID. To check the status of your registration follow the steps below:

i. Click on “ICEGATE Registration Verification”

ii. Enter “PAN No. & Image Letters” and click on submit to check the status of your ICEGATE registration.

iii. If your registration is active then it will show the below link with details of “ICEGATE ID” & “Registered Since”

OR

iv. It will show the below image if the ICEGATE ID is not active with the definition of “No record found for this PAN number. User is

Features of ICEGATE Portal Registration:

• ICEGATE is developed as a single window to address any Customs, Import-Export tax, and allied issues, making it a comprehensive solution for trade-related activities.
• The portal is a key initiative by Indian Customs to streamline and expedite the customs clearance process through digitalization, minimizing paperwork and enhancing electronic submissions.
• With ICEGATE portal registration, entities can experience faster processing times for customs clearance, which is crucial for maintaining efficient supply chain operations.
• By enabling electronic filing of customs documents, ICEGATE helps in reducing operational costs associated with the traditional paper-based filing process.
• The platform improves visibility of shipment statuses, ensuring that all stakeholders have real-time information on the progress of their shipments.

What are the services offered by ICEGATE?

ICEGATE importers exporters, freight carriers, and other business partners can electronically file documents with the Customs department through the ICEGATE website. This platform facilitates obtaining shipping bills, bills of entry, and other necessary documents for import and export processes. Key services provided include:

• Electronic filing of the Bill of Entry (Import goods declaration)
• Checking Icegate import export code status
• Filing Shipping Bills (Export goods declaration)
• e-Payment of Customs Import Duty
• Utilizing a free web-based Common Signer utility for signing all Customs documents
• Filing online supporting documents through e Sanchit
• End-to-end electronic IGST Refund processing
• 24/7 helpdesk support
• Tracking document status at Customs EDI
• Online verification of DEPB/DES/EPCG licenses
• Accessing PAN-based CHA data
• Monitoring IGST Refund and DBK Status
• Filing RoDTEP and RoSCTL documents.

Eligibility for ICEGATE registration:

ICEGATE (Indian Customs and Central Excise Electronic Commerce/Electronic Data Interchange (EC/EDI) Gateway) registration is primarily intended for stakeholders involved in international trade and customs processes. The following entities can register on ICEGATE:

1. Importers and Exporters: Businesses involved in the import and export of goods.

2. Customs House Agents (CHAs): Authorized agents who handle customs clearance on behalf of importers and exporters.

3. Shipping Lines and Airlines: Companies involved in the transportation of goods by sea or air.

4. Customs Brokers: Licensed individuals or entities that facilitate customs clearance processes.

5. Freight Forwarders: Companies that organize shipments for individuals or corporations to get goods from the manufacturer or producer to a market, customer, or final point of distribution.

6. Transporters: Entities responsible for the movement of goods within the country.

7. Logistics Service Providers: Companies providing various logistics services including warehousing, transportation, and distribution.

8. Banks: Financial institutions involved in foreign exchange transactions related to international trade.

9. Consol Agents: Consolidation agents who combine multiple consignments into a single shipment.

10. Foreign Post Offices: Offices handling the import and export of goods through the postal system.

Even entities managing customs bonded warehouses, container freight stations, and inland container depots can register on icegate.

Advantages of registering on ICEGATE

Registering on ICEGATE offers several benefits for importers, exporters, and individuals involved in the customs department. Here are some key advantages:

1. Efficient E-Filing: ICEGATE simplifies the electronic submission of export and import declarations, enhancing efficiency and reducing the traditional paperwork associated with customs procedures.

2. Prompt Customs Responses: The portal facilitates quick responses from customs authorities after evaluating bills of entry and shipping bills, speeding up the overall customs clearance process.

3. Online Document Tracking: Registered users can easily monitor the status of their online documents, providing transparency and enabling importers and exporters to track the progress of their consignments.

4. Query Resolution: ICEGATE offers a platform for users to raise queries and receive prompt responses, fostering effective communication between traders and the customs department to resolve issues swiftly.

5. Material Location and Bill Status Tracking: The portal allows traders, cargo carriers, and trading partners to trace the location of materials and check the icegate bill of entry status. This information helps businesses make informed decisions, such as accessing invoice discounting services like KredX for raising funds based on unpaid invoices and meeting working capital needs.

6. ICEGATE ID for Online Filing: Upon registration, users receive an ICEGATE ID, which is essential for filing customs documents online, making the process more accessible and convenient.

7. Document Tracking System: Applications submitted online can be tracked easily using the document tracking system, providing visibility into the progress and status of submitted documents.

8. Acknowledgments and Job Numbers: Users receive notifications of acceptance or rejection and receive Shipping Bill (SB) and Bill of Entry (BE) numbers for their submissions. This information is sent to the user’s registered email, ensuring they stay informed about the status of their transactions.

9. Effortless Online Payments: ICEGATE online payment enables the payment of customs duties and charges, streamlining the financial aspects of international trade. This feature simplifies and accelerates customs clearance, allowing for secure and efficient electronic payments.

Documents required for ICEGATE registration process:

To complete the registration process on ICEGATE, you will need to submit certain documents. Here is a list of the essential documents required:

1.  Aadhaar card
2.  Voter ID card
3.  Driving license
4.  Passport
5.  Authorization Letter
6.  License or Permit
7.  Authorization to F Card or G Card
8.  Authorization Letter or Order of Commissioner

If you need to update your email ID or other details during the registration process, you can do so by following the provided link on the registration page. An alternative email ID and mobile number may be required for this update, and an OTP will be sent to the alternative email ID for verification.

By completing these steps and submitting the necessary documents, you will finalize your registration on ICEGATE. This will enable you to utilize the platform’s electronic filing services and other features.

Types of ICEGATE Registration:

There are two types of registration modules on ICEGATE: the simplified (old) version and the new version.

1. Simplified Registration Module (Old Version):

• Users can generate shipping bills and bills of entry, and apply for AD code and IFSC registration.
• However, users cannot apply for incentive schemes like RoDTEP and RoSCTL.
• This module allows icegate registration without DSC (Digital Signature Certificate), PAN verification, document upload to ICEGATE, or go through an approval procedure.

2. New Registration Module:

•  The use of a Class 3 DSC is mandatory for ICEGATE registration.
•  Users can apply for all services, including shipping bill generation, bill of supply, incentive scheme applications, and online icegate bill of entry payment.

As the simplified version is no longer available, we will provide a detailed, step-by-step guide with screenshots for the new ICEGATE registration process. Additionally, we will explain how to migrate from the old simplified registration to the new ICEGATE registration.

ICEGATE Registration Process – Step by Step Guide:

To participate in electronic customs documentation, importers and exporters must utilize ICEGATE. The Customs department has streamlined and simplified the icegate registration process with the introduction of the ICEGATE portal.

not registered with ICEGATE”.

Authorized Banks

Given below are the authorized banks to make E-payments through ICEGATE.

• Axis Bank
• Bank of Baroda
• Bank of India
• Bank of Maharashtra
• Canara Bank
• Central Bank of India
• Dhanlaxmi Bank
• Federal Bank
• HDFC Bank
• ICICI Bank
• IDBI Bank
• Indian Bank
• Indian Overseas Bank
• Karnataka Bank
• Karur Vysya Bank
• Kotak Bank
• Punjab National Bank
• RBL Bank
• South Indian Bank
• State Bank of India
• UCO Bank

Why is it necessary for a Trader to register on ICEGATE?

For traders involved in international trade, registering with ICEGATE is essential. This online platform, developed by the government, streamlines various customs-related tasks, making the process more efficient and accessible.

When you register, you receive an ICEGATE ID, which acts as your key to accessing a wide range of trade and customs-related services. Without this registration, you cannot benefit from the many online features ICEGATE offers.

Registration is crucial for handling export general manifests, import general manifests, consol manifests, and routine export and import activities. It is a necessary step before you can manage any customs-related documents online. Your ICEGATE ID will be your primary identifier for all future online interactions with customs, functioning as your digital passport for trade activities.

In essence, registering with ICEGATE is not just beneficial but mandatory for traders who want to efficiently manage their customs processes and take full advantage of the digital services provided by the government. This registration ensures that you can handle all your trade activities smoothly and stay compliant with customs regulations, making your international trading operations more streamlined and effective.

Conclusion

In conclusion, the process of registering with ICEGATE is an essential step for importers, exporters, and various stakeholders involved in trade and logistics. The registration process is designed to be user-friendly and comprehensive, ensuring that users can seamlessly access the wide range of services offered by ICEGATE. From the initial step of filling out the registration form to the final approval, each stage plays a crucial role in establishing a secure and efficient communication channel with customs authorities.Overall, successfully registering with ICEGATE opens the door to a more streamlined and efficient trade experience, enabling users to leverage the full potential of digital customs services. This, in turn, contributes to a more transparent, efficient, and secure trading environment, benefitting the entire supply chain. By following the outlined steps diligently and making use of the available support resources, applicants can ensure a smooth and successful ICEGATE registration process.

Frequently Asked Questions

Here are ten refined FAQs on ICEGATE registration:

1. What should I do if my ICEGATE registration is rejected?

If your ICEGATE registration is rejected, check the rejection email for the reason. Common issues include incorrect details or documents. Correct the errors and reapply through the portal.

2. Can I link multiple IECs under one ICEGATE login?

No, each IEC (Import Export Code) requires a separate ICEGATE registration. You must create individual accounts for each IEC you hold.

3. What is the process for updating my IEC details on ICEGATE?

To update IEC details on ICEGATE, you need to first update your IEC with DGFT. After updating with DGFT, log in to ICEGATE, and the changes will automatically reflect in your account.

4. Is Digital Signature Certificate (DSC) necessary for ICEGATE registration?

While DSC is not mandatory for initial registration on ICEGATE, it is essential for filing customs documents. Register your DSC on the ICEGATE portal after account creation.

5. How can I check the status of my ICEGATE registration application?

You can check the status by logging into your ICEGATE account and navigating to the ‘Registration Status’ section. The portal will display the current status of your application.

6. Can I use the same email ID for multiple ICEGATE registrations?

No, each ICEGATE registration requires a unique email ID. The same email cannot be used for multiple IEC registrations.

7. What are the common reasons for ICEGATE registration failures?

Common reasons include incorrect PAN or IEC details, mismatched information with DGFT records, or using an invalid email ID. Ensuring accurate details minimizes registration failures.

8. How can I delete my ICEGATE account?

Currently, ICEGATE does not provide an option to delete an account. However, you can contact ICEGATE support for guidance if you need to deactivate your account.

9. Does ICEGATE registration expire, and how can I renew it?

ICEGATE registration does not expire; however, you should keep your information updated, especially DSC. Regularly check for updates to maintain uninterrupted services.

10. How do I troubleshoot issues while uploading documents on ICEGATE?

If you face issues uploading documents, ensure they meet the format and size requirements specified by ICEGATE. Clear your browser cache, and try a different browser or contact ICEGATE support if problems persist.